How to use WPharma day to day. Menu names match the software.
Go to Software LoginOpen Software Login from the home page. Enter username or mobile number and password.
If you have more than one shop, choose the shop after login.
Use Logout only when you want to leave. The session stays until Logout.
Create account is for new shop owners, not for daily staff.
Dashboard shows Total Medicine, Stock, Today Sale, Total Sale, Income and Expense.
Quick buttons: Add Medicine, Medicine List, New Sale, Sales History, Online Orders, Wholesale, Purchase, Income, Expense, Financial Report.
Click Low Stock, Stock Out, Expiry, Recent Sale/Purchase, or Due Customer to open the full list.
Add Medicine: fill name, generic, company, units, sale price. Leave ID empty to auto-assign the next product code.
Medicine List: search by name, generic, company, or ID. Filters: All, Company, Generic, Low, Expiring, Expired.
View opens Edit, Batch, Barcode, Delete, Report. Do not delete a medicine that has sales history unless you know the effect.
Short Medicine is extra/borrowed stock sold from POS without mixing into main stock until purchased.
New Sale: search medicine, add to cart, choose customer or walk-in, take payment, then Create Invoice or POS Print.
Duplicate medicines in a new sale merge into one line. After print, the cart clears so the next invoice starts empty.
Sales History lists invoices. Open View, Edit (if no return), or Print.
Wholesale invoices use the Wholesale menu / channel.
Online Orders stay pending until you accept them; accept deducts stock and creates the invoice.
If an invoice has a sales return, do not edit it — that would restore stock twice.
Select a source (company / wholesale / supplier) first, then add medicines.
New Purchase adds batches and stock. Purchase History shows Total, Paid, Due, Return.
Complete an online purchase only when stock should be added.
Purchase Return sends qty back; do not delete a purchase that already sold those batches.
Each shop has warehouses. Medicine list is per warehouse.
Stock Transfer moves qty warehouse→shop, shop→warehouse, or warehouse→warehouse. Scan or search, then save.
Stock Adjustment changes qty with a reason; it updates batches too.
Add customer with name and mobile. Walk-in sales do not create due.
Customer Due and Receivables collect remaining invoice due.
Wholesaler pages work the same for wholesale customers.
Income and Expense save into account transactions (cash/bank).
Loan: take/repay or give/receive; cash moves in the selected account. VAT: default %, collected from sales, pay government from cash/bank.
Financial Report: Daily / Weekly / Monthly / Yearly / Custom. Sales table, purchase, profit, income, expense, loan, cash.
Also: Sales Reports, Purchase Reports, Due, Expiry, Tax/VAT.
On New Sale or New Purchase, Upload a bill or prescription photo, or use Camera.
The software reads text and suggests medicines from your list. Confirm the correct item before adding.
Use a clear, smaller photo on live hosting. Handwriting extra service is optional.
